Library
The template library
Pick a template, fill in the blanks, then print it, save it as a PDF or copy the text. Free, with no account. A starting draft, not legal advice. Have your attorney or agency review before use.
- Template 1
Fair board policy manual
A plain policy manual covering board roles, meetings, money handling, records and complaints.
Fill in and print - Template 2
Sponsor packet and sponsorship agreement
A sponsor letter, level outline and a short agreement that spells out what each side gives.
Fill in and print - Template 3
Vendor and concession agreement
A numbered agreement for food stands, merchants and concessions: space, fees, hours, rules and insurance.
Fill in and print - Template 4
Certificate of insurance (COI) tracker
A tracker for the insurance certificates you collect from vendors, sponsors, carnivals and contractors.
Fill in and print - Template 5
Volunteer waiver and sign-in sheet
A volunteer acknowledgment and release form, with a parent section for minors and a shift sign-in sheet.
Fill in and print - Template 6
Premium book template
An outline for your fair's premium book: welcome, general rules, entries, judging, premiums and department pages.
Fill in and print - Template 7
Board meeting agenda and minutes
A standing agenda and a minutes form, so every meeting covers the same ground and leaves a clear record.
Fill in and print - Template 8
Fairgrounds rental agreement
A rental agreement for renting your buildings or grounds to outside groups between fairs: dates, fees, deposit, rules and insurance.
Fill in and print - Template 9
Fair week emergency and severe weather plan
A one-binder plan for who does what when weather turns, someone is hurt, a child is lost or the grounds must be cleared.
Fill in and print
Complete Kit, $149
Want every template as a Word file?
Every template is free to fill in and print on this site. The Complete Kit adds:
- Every template as an editable Word (.docx) file
- Updates for one year: for 12 months after you buy, your download page has the latest version of every template we've updated.