Vendor and concession agreement

Vendor and Concession Agreement

This agreement is between the [Fair name] (the Fair) and [Vendor business name] (the Vendor), owned or managed by [Vendor owner name], for the fair held [Fair dates].

Terms

1. Space. The Fair assigns the Vendor space [Space number and size]. The Vendor stays inside its space, including signs, lines of customers and equipment, unless the fair office agrees otherwise.
2. What may be sold. The Vendor may sell only: [Goods or food sold]. Adding items needs written permission from the fair office.
3. Fees. The Vendor pays [Space fee] before setup. Fees are not refunded if the Vendor leaves early or does not arrive.
4. Hours. The Vendor sets up during [Setup date and time], stays open during posted fair hours, and is fully packed out by [Teardown date and time].
5. Permits and taxes. The Vendor gets and posts every license, food permit and tax registration its business needs, and pays its own taxes.
6. Safety. The Vendor follows fair rules and the directions of fair staff, the fire marshal and health inspectors. Cooking equipment, cords and fuel tanks must be set up safely and kept clear of walkways.
7. Cleanliness. The Vendor keeps its space clean, uses the waste and grease containers the Fair names, and leaves the space as it found it.
8. Insurance. The Vendor carries general liability insurance with the limits the Fair lists in its vendor rules and names the Fair as an additional insured. A certificate of insurance is due to [Fair office contact] before setup. Rules on this topic differ by state. Check your state's law before you use this template.
9. Responsibility for claims. The Vendor is responsible for claims caused by its own products, people or equipment, and will cover the Fair's costs from those claims as far as the law allows. Rules on this topic differ by state. Check your state's law before you use this template.
10. Ending this agreement. The Fair may close the Vendor's space for a serious safety problem or repeated rule breaks after telling the Vendor why. Fees already paid are not refunded in that case.
11. Weather and cancellation. If the Fair is cancelled before opening, the Fair will refund the space fee or credit it to next year, at the Vendor's choice.
12. Whole agreement. This agreement and the fair's posted vendor rules are the full agreement. Changes must be in writing.

Before setup

• Space fee paid
• Certificate of insurance received
• Food or health permit on file, if needed
• Sales tax registration on file, if needed
• Power and water needs sent to the fair office

A starting draft, not legal advice. Have your attorney or agency review before use.