Rules on this topic differ by state. Check your state's law before you use this template.
Waiver rules differ a lot by state. Some states won't enforce a waiver for negligence, and many limit waivers signed for minors. Check your state's law and have your attorney review before use.
[Fair name]: Volunteer Acknowledgment and Release
Thank you for volunteering at the [Fair name], [Fair dates]. Please read this form, ask questions, and sign only if you agree. Your area or job: [Volunteer area or job]. Your coordinator: [Volunteer coordinator name], [Coordinator phone].
1. What volunteering involves
Fair work can include standing for long periods, lifting, working outdoors in heat or rain, working near livestock, vehicles and crowds, and working at night. I understand these activities have risks of injury and that I can choose a different task or stop at any time.
2. Following directions
I will follow the instructions of my coordinator and fair staff, use any safety gear I am given, and report injuries, hazards or concerns right away.
3. Health
I will tell my coordinator if a health condition limits what I can safely do. I agree that the fair may call for medical help for me if I cannot do so myself.
4. Release
To the extent the law of this state allows, I release the [Fair name], its board, staff and other volunteers from claims for ordinary injuries that come from the normal risks of volunteer work described above. This release does not cover harm caused on purpose or by gross carelessness.
5. Photos
- Yes, the fair may use photos of me taken while volunteering in fair materials.
- No, please do not use photos of me.
6. Emergency contact
Emergency contact name and phone: [Emergency contact name and phone]
Volunteer signature
Date
Printed name
Date
Parent or guardian (for volunteers under 18)
I am the parent or legal guardian of the volunteer named above. I have read this form and allow my child to volunteer. I understand that many states limit how a release signed for a minor can be used.
Parent or guardian signature
Date
Printed name
Date
Shift sign-in sheet
Area: [Volunteer area or job]. Coordinator: [Volunteer coordinator name]. Each volunteer signs in and out for every shift.
| Date | Printed name | Phone | Time in | Time out | Form on file? (Y/N) | Initials |
|---|---|---|---|---|---|---|
A starting draft, not legal advice. Have your attorney or agency review before use.